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Privacy Policy

This statement was last updated on 12/10/25

Introduction

Horizon Collective Agency (“HCA”, “we”, “our”, “us”) values your privacy.
This Privacy Policy explains how we collect, use, and protect personal information from Candidates, Clients, training participants, and website visitors in connection with our recruitment and career-development services.

Information We Collect

  • We may collect the following types of information:

  • Personal & Contact Information

  • Name, address, email, phone number, date of birth

  • Emergency contact information (if required by Clients)

  • Employment & Professional Information

  • Work history, education, qualifications, certifications

  • References and recommendations

  • Interview notes

  • Social media links voluntarily provided (e.g., LinkedIn)

  • Eligibility & Compliance Information

  • Immigration, visa, and right-to-work details

  • Background screening results (where legally permitted)

  • Health information relevant to employment fitness (only when required)

  • Technical & Website Data

  • Device, browser, IP address

  • Website usage data through cookies and analytics tools

  • Information from Third Parties

  • University career platforms or job boards you apply through

  • Background check providers

  • Professional networks where you engage with HCA

How We Use Your Information

We use your information to:

  • Match you with suitable job or training opportunities

  • Share relevant information with Clients for recruitment purposes

  • Verify your identity, qualifications, and eligibility to work

  • Provide application updates, interview arrangements, or offers

  • Refer you to The Luxury Expert Academy when you request or consent to career training

  • Improve our services, systems, and website

  • Fulfill legal or regulatory obligations

We do not use your information to make fully automated hiring decisions.

Legal Basis for Processing

We process personal data under the following legal bases:

  • Consent: When you submit an application or request services

  • Contractual necessity: To consider you for opportunities

  • Legitimate interests: Recruitment, talent management, and compliance

  • Legal obligations: Immigration, tax, labor law requirements

U.S., UK, and EU candidates may have additional rights depending on jurisdiction.

Data Sharing

Your data may be shared with:

  • Clients and hiring partners for recruitment

  • Background check and credential verification providers

  • Professional advisors and service providers (IT, support tools)

  • The Luxury Expert Academy (only with your consent)

  • University career services, if required by your application route

  • Government authorities when legally required

  • Successor entities in the event of a business transfer

We never sell or rent personal data.

International Data Transfers

We may transfer personal data outside your home country, including to the United States.

Where required, transfers are protected using:

  • Standard Contractual Clauses (SCCs)

  • Adequacy decisions (for UK/EU data)

  • Other appropriate safeguards

Data Retention

We retain personal data only as long as necessary for legitimate business and legal purposes.

  • Candidate records: up to 3 years of inactivity

  • Training participants: as required for course administration

  • Requests for deletion: processed promptly unless retention is required by law

You may request deletion at any time by emailing info@horizoncollectiveagency.com.

Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data

  • Request corrections

  • Request deletion or restrict processing

  • Object to certain types of processing

  • Withdraw consent (where applicable)

  • Request information about how your data is shared

Requests may be submitted to info@horizoncollectiveagency.com.

Children’s Privacy

Our services are intended for individuals aged 18 and older.

We do not knowingly collect personal information from anyone under 13.

If we become aware that such data has been submitted, we will delete it promptly.

Data Security

We implement administrative, technical, and physical safeguards to protect your data.
However, no online system is completely secure, and submission is at your own risk.

Updates to This Policy

We may update this Privacy Policy from time to time.
Changes will be posted on this page with an updated Effective Date.​

Contact Us

For questions, concerns, or data requests, please contact:

info@horizoncollectiveagency.com

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